A guided tour of what ships in the Phase 1 Starter — payor contracts, vendor agreements & BAAs, leases, equipment, employee documents, OSHA & HIPAA, provider scheduling — what's in the Pro intelligence layer, and how the roadmap unfolds from visibility into a negotiation copilot. Enterprise capability, at a fraction of the cost.
PracticeX accepts what your practice already has: PDFs, scanned contracts, DOCX exports, phone photos of a signed page. Everything normalizes into structured records — payor contracts, vendor agreements, BAAs, real-estate and equipment leases, employee documents, compliance evidence — that you can trust.
Every contract that enters the system gets extracted into structured fields with per-field confidence scoring. High-confidence values flow straight into your record. Anything ambiguous lands in a review queue — no term goes live without a human confirming.
A notice window you miss is a notice window you lose. PracticeX puts every effective date, termination date, auto-renewal trigger, and fee-schedule refresh on one calendar, with configurable lead times per contract type.
Search blends full-text across OCR'd document bodies with structured filters on extracted fields. Saved views let your team build its own common slices — "Unowned," "High-value payer renewals," "Needs review."
The practice admin's real job isn't paperwork — it's knowing which clinician is credentialed, vaccinated, and trained this week. Employee Hub puts contract, immunization status, mandatory-training status, and license expirations on the same command center that tracks your payer renewals.
OSHA compliance doesn't have to mean a three-ring binder of attestations that nobody updates until the week before an inspection. PracticeX keeps the evidence trail live: SDS library, exposure-control plan, sharps log, annual training, and the 300/300A/301 forms that have to be posted Feb 1.
HIPAA is a living program, not a one-time questionnaire. PracticeX keeps the BAA coverage, annual risk assessment, workforce training, and breach log on the same command center as your contracts — because most of the gaps sit at the vendor / contract seam anyway.
Clinic, ASC, and call-coverage schedules on one calendar — wired to the same employee records that hold every license, training, and expiration date. The system refuses to schedule a clinician who's about to lapse, instead of telling you about it after the fact.
The back-office command center. Payor & vendor contracts, BAAs, leases, equipment, employee documents, OSHA, HIPAA, and provider scheduling — all on the same repository, search, calendar, and audit trail. Multi-facility from day one.
Premium reimbursement intelligence on the same contract base. Rate visibility, benchmarks, facility variance, amendment lineage, renewal prep packs.
The system starts preparing, not just presenting. Prioritized renewal list, risk summaries, suggested asks, draft language, call prep notes. Human approval required before anything leaves the building.
Permissioned agents pull related agreements, internal payment history, payer policy updates, and public benchmark data into sourced negotiation memos. Everything attributed, everything reviewable.
Insight becomes controlled execution. Renewal playbooks, approval chains, outbound notice generation, optional e-signature integrations. The human is still the last word.
Encryption at rest and in transit. Business Associate Agreement available for every pilot customer from day one.
Type I readiness targeted for H2 2026, Type II in 2027. Evidence collection is live from day one of pilot — not a pre-audit scramble.
AI never commits to terms on your behalf. Every recommendation is reviewable, every edit audit-logged, every output attributable to a source clause.
AWS US-East with HIPAA-eligible services. No offshore processing of PHI-adjacent content. No model-training on your contracts — ever.
Permissions flow from facility membership. An admin at one ASC cannot see contracts from a sibling facility unless explicitly granted. One breach ≠ portfolio breach.
Full export on demand. Structured fields as CSV/JSON, originals as PDF. Cancellation is a button, not a legal negotiation.
Locked pilot pricing, weekly co-design, direct founder access. We onboard your full back office — payor contracts, vendors, BAAs, leases, employee, OSHA, HIPAA, scheduling — through one renewal cycle. In exchange, you help us shape the product you'll use for the next five years.